Blackheath Primary School – Risk Assessment Form


Ref No: Risk Assessment Title


Assessor name Assessment date Review date
  Covid – 19 – Risk Assessment Natalie Bailey – Supported by Whole school staff and Facilities Company Summer 2020 WEEKLY
How communicated to staff Compliance Manager/Emailed Date communicated Staff emailed week beginning 11th May for comments additions – Final version emailed 22nd May 2020


Ref Tasks, Issue People carry out tasks or those at risk Our Safety Measures
(a) Awareness of policies and procedures


Staff, visitors, pupils, contractors, parents All staff, pupils, parents, governors, visitors and volunteers are aware of all relevant policies and procedures including, but not limited to, the following:

*Health and Safety Policy

*First Aid Policy

*Infection Control Policy


All staff have regard to all relevant guidance and legislation including, but not limited to, the following:

*The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013

*The Health Protection (Notification) Regulations 2010

*Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’

*DfE and PHE (2020) ‘COVID-19: guidance for educational settings’


The relevant staff receive any necessary training that helps minimise the spread of infection, e.g. bodily spillage training.


The school keeps up-to-date with advice issued by, but not limited to, the following:

–       DfE

–       NHS

–       Department for Health and Social Care

–       PHE

–       The school’s local health protection team (HPT)

–       Sandwell Local Authority


Staff are made aware of the school’s infection control procedures in relation to coronavirus via email and contact the school as soon as possible if they believe they may have been exposed to coronavirus or are displaying any symptoms.


The Confidentiality Policy and Pupil Confidentiality Policy are followed at all times – this includes withholding the names of staff, volunteers and pupils with either confirmed or suspected cases of coronavirus

(b) Poor hygiene practice Staff, visitors, pupils, contractors, parents Posters are displayed throughout the school reminding pupils, staff and visitors to wash their hands, e.g. before entering and leaving the school.


Visitors are not permitted on site unless essential e.g. social worker) Permitted visitors must  wash their hands with soap or alcohol-based sanitiser (that contains no less than 60 percent alcohol) and follow infection control procedures in accordance with the DfE and PHE’s Guidance at regular intervals, including when they enter and exit the building. Further guidance on hand washing can be found at


Sufficient amounts of soap, clean water and paper towels are supplied in all toilets, wet areas and kitchen areas.


Pupils are supervised by staff when washing their hands to ensure it is done correctly, where necessary. (This will be demonstrated daily along with hygiene expectations by the class teacher)


Pupils are discouraged from sharing cutlery, cups, food, stationary items, equipment.


Cleaners are employed by the school to carry out daily, thorough cleaning that follows national guidance and is compliant with the COSHH Policy and the Health and Safety Policy.


Additional cleaning will take place throughout the day of all touch points including door handles, tables, toilets etc


The SBM supported by PFI arranges enhanced cleaning to be undertaken where required – advice about enhanced cleaning protocols is sought from the local HTP.


(c) Ill health Staff, visitors, pupils, contractors, parents Staff are informed of the symptoms of possible coronavirus infection, e.g. a cough, difficulty in breathing, high temperature, loss of, or change in, their normal sense of taste of smell (anosmia) (Added to list of symptoms May 2020) and are kept up-to-date with national guidance about the signs, symptoms and transmission of coronavirus.


Children who feel unwell whist in school will have their temperature taken immediately using a non contact thermometer


Any pupil or member of staff who displays signs of being unwell, such as having a cough, fever, or has a loss of, or change in, their normal sense of taste of smell (anosmia), or difficulty in breathing, and believes they have been exposed to coronavirus seeks immediate medical advise.  They are advised to follow the COVID-19: guidance for households with possible coronavirus infection guidance.


Tests are now available for all keyworkers and their families.  Children over the age of 5 are also entitled to a test.  Blackheath Primary School is registered with the Employer Referral Portal for testing.  If staff and their families are unable to book a test School will book on their behalf. Further details can be found here


If a pupil displays symptoms whilst in school.  The parents of unwell pupils are informed as soon as possible of the situation by a relevant member of staff. Unwell pupils who are waiting to go home are kept in the meeting room where they can be isolated behind a closed door, and with appropriate adult supervision. Ideally, a window should be opened for ventilation. If it is not possible to isolate them in the meeting room, move them to an area which is at least 2 metres away from other people.


If unwell pupils and staff are waiting to go home, they are instructed to use the downstairs disabled toilets to minimise the spread of infection.  The toilets will be put out of use and tapped closed until the toilets are able to be cleaned and disinfected using standard cleaning products before being used by anyone else.

PPE should be worn by staff caring for the child while they await collection if a distance of 2 metres cannot be maintained (such as for a very young child or a child with complex needs).

Areas used by unwell staff and pupils who need to go home will be appropriately cleaned once vacated.  See the COVID-19: cleaning of non-healthcare settings guidance.


Any pupils who display signs of infection are taken home immediately, or as soon as practicable, by their parents – the parents are advised to contact NHS 111 immediately or call 999 if the pupil becomes seriously ill or their life is at risk.  They are also requested to get the pupil tested.


Any members of staff who display signs of infection are sent home immediately and are advised to contact NHS 111 immediately or call 999 if they become seriously ill or their life is at risk.  They are required to request a test as soon as possible.


If a child is unwell (non Covid 19) related school is unable to administer medication and parents asked to keep children at home as their immune system maybe compromised.


If a member of staff has helped someone with symptoms, they do not need to go home unless they develop symptoms themselves (and in which case, a test is available). They should wash their hands thoroughly for 20 seconds after any contact with someone who is unwell.

(d) Confirmed Case of Covid- 19 All staff and pupils (above the age of 5) who are attending an education or childcare setting will have access to a test if they display symptoms of coronavirus, and are encouraged to get tested.

Where the child, young person or staff member tests negative, they can return to their setting and the fellow household members can end their self-isolation.

Where the pupil or staff member tests positive they should self-isolate for 7 days. The rest of their class or group within school will be sent home and advised to self-isolate for 14 days. The other household members of that wider class or group do not need to self-isolate unless the child, young person or staff member they live with in that group subsequently develops symptoms.

As part of the national test and trace programme, if other cases are detected within the cohort or in the wider setting, Public Health England’s local health protection teams will conduct a rapid investigation and will advise schools and other settings on the most appropriate action to take.

In some cases a larger number of other children, young people may be asked to self-isolate at home as a precautionary measure.

(e) Spread of infection Staff, visitors, pupils, contractors, parents Spillages of bodily fluids, e.g. respiratory and nasal discharges, are cleaned up immediately in line with the bodily spillage procedure, using PPE at all times.

Bodily spillage kits are available in all classrooms.

Parents are informed via letter not to bring their children to school or on the school premises if they show signs of being unwell and believe they have been exposed to coronavirus.

Staff and pupils do not return to school before the minimum recommended exclusion period (or the ‘self-isolation’ period).

Parents/staff to notify the school if their child/they have an impaired immune system or a medical condition that means they are vulnerable to infections. As individual RA will need to be completed.

The school, in liaison with individuals’ medical professionals where necessary, reviews the needs of pupils/staff who are vulnerable to infections.

Pupils are required to come to school in uniform and parents are asked to ensure this is regularly washed.

Pupils pegs will be spaced out for their coats etc.

Pupils to only bring coats, water bottles and lunchboxes into school.

(f) Poor management of infectious diseases Staff, visitors, pupils, contractors, parents Everyone is instructed to monitor themselves and others and look out for similar symptoms if a pupil or staff member has been sent home with suspected coronavirus.


Staff are vigilant and report concerns about their own, a colleague’s or a pupil’s symptoms to the Headteacher’s or SBM.


The school is consistent in its approach to the management of suspected and confirmed cases of coronavirus.


The Headteacher’s or SBM is informed by pupils’ parents when pupils return to school after having coronavirus.


Staff inform the Headteacher’s or SBM when they plan to return to work after having coronavirus.


The SBM monitors the cleaning standards of school cleaning contractors and discusses any additional measures required with regards to managing the spread of coronavirus.

(g) Lack of communication Staff, visitors, pupils, contractors, parents School to keep staff, pupils and parents adequately updated about any changes in relation to guidance/procedures around coronavirus
(h) Disruption to the running of the school and exams Staff,  pupils,  parents The school adheres to and keeps up-to-date with the latest local and national advice about school closures – advice is sought from the local HPT or DfE helpline where required.


Year 2 and Year 6 SAT’s cancelled.

(i) Emergencies Staff,  pupils,  parents Staff to ensure emergency contact details are up-to-date, including alternate emergency contact details, where required.


Pupils’ parents are contacted as soon as practicable in the event of an emergency.


Office staff to ensure all pupils on site have 2 WORKING emergency contact numbers.  Emergency contacts must live in the same household.


The school has an up-to-date First Aid Policy in place which outlines the management of medical emergencies – medical emergencies are managed in line with this policy. Gloves, aprons and masks should be worn when dealing with a medical emergency where 2M’s distance can not be observed.


All staff made aware of the new guidance from the UK Resuscitation Council around the changes to CPR practices.


All staff advised to watch the link below video.


(j) Managing Entrance and Egress Staff, pupils, parents Year groups to arrive and depart from school at different times.  Those families with children from more than one year group to bring both children at the same time.


Only one member of a family to drop off children (unless families have no alternative than to bring siblings).


Staff encouraged to leave site by 4.00pm in order for thorough cleaning to take place daily.


Staff asked to maintain 2M distance when arriving and leaving the building and whilst in the building.


Staff asked to maintain 2M distance when receiving and dismissing pupils. Cones/floor markings will be used to support parents and staff for distancing upon handovers. If a child is unwilling to leave a parent the staff will be unable to assist. Parents may wish to calm the child and attempt re-entry through school office. Again unaided by our staff.


Children who refuse to cooperate whilst in school and put staff at additional risk will be at risk of exclusion.


Parental queries will be dealt with over the phone or via email.  Not at the beginning and end of the school day.

(k) Class sizes and layout Staff, pupils Classes to have no more than 8 children in them where possible.

Children Year 1 – Year 6 to work on individual tables 2M’s apart.  Children to use the same table each day.

EYFS to sit on spots on the carpet 2Ms apart.

A one-way system to be introduced in all classrooms and in corridors

Rooms to be accessed directly from outside where possible.

Doors onto corridor only to be used to access toilet facilities.

Children to use the same classroom or area each day, with a thorough cleaning of the rooms at the end of the day.


(l) Social Distancing Staff and children reminded to stay 2Ms apart.  Signage displayed on playground and around school.  Markers/tape to be used where needed.

Children to only mix in a small groups of 8.  Children to stay away from other people and groups.

Children are in the same small groups at all times each day, and different groups are not mixed during the day, or on subsequent days


The same teacher(s) and other staff are assigned to each group and, as far as possible, these stay the same during the day and on subsequent days where possible and where staffing allows.


Staggering breaks to ensure that any circulation routes used have a limited number of pupils using them at any time


Staggering lunch breaks. Children to be brought their lunch in their classrooms and timeslots/areas allocated for use of the playground/field


Limiting the number of children who use the toilet facilities at one time.  Each year group to use it’s own toilets.

(m) Sharing of Resources Classrooms have access to their own resources.

Equipment not needed to be removed where possible or do not use signage/tape displayed.

Children to be provided with their own stationary

Classrooms to have their own first aid, cleaning materials, bodily spillage kits and PPE

If/when nursery children return, only morning session offered to avoid sharing of equipment/rooms.

(n) Shared spaces Classrooms will not be shared


Toilets shared.  Children asked to wash hands on the way to the toilet, before leaving the toilet and then on return into classrooms.


Lunch will be served in classrooms


Shared entrances/exits will be cleaned on a regular basis.


Children to access classrooms via learning hubs where possible.


Breaks/lunchtime access to playground to be staggered.


Play Equipment not to be used.


Cleaning wipes to be available in all areas, out of reach of children for regular cleaning of equipment for example, photocopier, telephones, computers etc


Lounge and back of the hall to be used as a staffroom.  Staff room can be accessed to collect drinks or heat food but not to be sat in. Staff to remain 2Ms.


(0) Visitors There will be no unnecessary visitors allowed access into the building.


Statutory/essential Service visits will where possible be conducted at the beginning or end of the school day.


Meeting with other professional will take place virtually where possible.  Meeting that are unable to take place virtually, social worker visitos must  wash their hands with soap or alcohol-based sanitiser (that contains no less than 60 percent alcohol) and follow infection control procedures in accordance with the DfE and PHE’s Guidance at regular intervals, including when they enter and exit the building. Further guidance on hand washing can be found at

(p) Physical Environment/Ventilation Staff, pupils Ventilate all spaces using natural ventilation


Open windows, prop open doors where possible


Increase the frequency of emptying bins.  Bins to be emptied in the morning, at lunchtime and at the end of the day.


Bins to have bin liners in them for ease of emptying.  Gloves to be worn when emptying bins.  Hands to be washed after emptying.

(q) Staff unable to work ‘Extremely clinically vulnerable members of the school community identified and are not included on the in school rota.

‘Clinically vulnerable members of the school community identified and dealt with on a case by case basis.

Members of the school community who live with someone who is extremely clinically vulnerable identified and are not included on the school rota.

Individual Risk Assessments put in place for those members of staff who require them.

(r) Premise Management Staff, pupils Statutory checks and essential building servicing to continue.

All PPM has continued whilst the school has been partially open

Servicing/checks to be completed where possible when staff and children are not in school.

Reassurance from providers the appropriate social distancing and hygiene practices will be adhered to at all times whilst on site.

Breakdown of services/machinery will be accessed on a case by case basis.


Additional actions taken to manage this risk
No. Action required Action target date Person responsible Notes Comments Date completed



Notes of ongoing issues or concerns relating to this assessment.