Blackheath Primary School – Risk Assessment Form

 

 

Ref No: Risk Assessment Title

 

Assessor name Assessment date Review date
  Covid – 19 – Risk Assessment – Version 5 Natalie Bailey Summer 2020 WEEKLY
How communicated to staff Compliance Manager/Emailed/Website Date communicated 7th July 2020

 

Ref Tasks, Issue People carry out tasks or those at risk Our Safety Measures
(a) Awareness of policies and procedures

 

Staff, visitors, pupils, contractors, parents, governors All staff, pupils, parents, governors, visitors and volunteers are aware of all relevant policies and procedures including, but not limited to, the following:

*Health and Safety Policy

*First Aid Policy

*Infection Control Policy

 

All staff have regard to all relevant guidance and legislation including, but not limited to, the following:

*The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013

*The Health Protection (Notification) Regulations 2010

*Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’

*DfE and PHE (2020) ‘COVID-19: guidance for educational settings’

 

The relevant staff receive any necessary training that helps minimise the spread of infection, e.g. bodily spillage training.

 

The school keeps up-to-date with advice issued by, but not limited to, the following:

–       DfE

–       NHS

–       Department for Health and Social Care

–       PHE

–       The school’s local health protection team (HPT)

–       Sandwell Local Authority

 

We have followed national and local guidance when writing the risk assessment.  Guidance used, but not limited to, the following:.

https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak

 

https://www.gov.uk/government/publications/coronavirus-covid-19-early-years-and-childcare-closures

 

https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works#people-who-develop-symptoms-of-coronavirus

 

https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works#people-who-develop-symptoms-of-coronavirus

 

https://www.gov.uk/guidance/coronavirus-covid-19-getting-tested

 

https://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-care/safe-working-in-education-childcare-and-childrens-social-care-settings-including-the-use-of-personal-protective-equipment-ppe

 

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings

 

https://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-care

 

https://www.gov.uk/guidance/contacts-phe-health-protection-teams

 

https://www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/

 

https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance

 

https://www.gov.uk/government/publications/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19

 

https://www.gov.uk/government/publications/covid-19-guidance-for-food-businesses/guidance-for-food-businesses-on-coronavirus-covid-19

 

https://www.hse.gov.uk/coronavirus/equipment-and-machinery/air-conditioning-and-ventilation.htm

 

https://www.gov.uk/government/publications/protective-measures-for-holiday-or-after-school-clubs-and-other-out-of-school-settings-for-children-during-the-coronavirus-covid-19-outbreak/protective-measures-for-out-of-school-settings-during-the-coronavirus-covid-19-outbreak

 

Staff and governors are made aware of the school’s infection control procedures in relation to coronavirus via email and contact the school as soon as possible if they believe they may have been exposed to coronavirus or are displaying any symptoms.

 

The Confidentiality Policy and Pupil Confidentiality Policy are followed at all times – this includes withholding the names of staff, volunteers and pupils with either confirmed or suspected cases of coronavirus

(b) Poor hygiene practice Staff, visitors, pupils, contractors, parents Infection control procedures are adhered to as much as possible in accordance with the DfE and PHE’s.

 

Posters are displayed throughout the school reminding pupils, staff and visitors to wash their hands, e.g. before entering and leaving the school.

 

Essential Visitors are permitted on to site.  This includes Social Workers, Counsellors, supply teachers etc. Permitted visitors must wash their hands with soap or alcohol-based sanitiser (that contains no less than 60 percent alcohol) and follow infection control procedures in accordance with the DfE and PHE’s Guidance at regular intervals, including when they enter and exit the building. Further guidance on hand washing can be found at https://www.nhs.uk/live-well/healthy-body/best-way-to-wash-your-hands/

 

Sufficient amounts of soap, clean water, paper towels and sanitizer are supplied in all toilets, wet areas and kitchen areas.

 

Pupils are supervised by staff when washing their hands to ensure it is done correctly, where necessary. (This will be demonstrated daily along with hygiene expectations by the class teacher)

 

Pupils are able to use hand sanitiser, under the supervision of a member of staff.  Children to only have access to hand sanitisers from a dispenser.

 

Pupils are discouraged from sharing cutlery, cups, food, stationary items, equipment.  Children in Year 1 – Year 6 are supplied with their own stationary items.  Items used less frequently to be shared, pencil sharpeners, colouring pencils etc.

 

Cleaners are employed by Pell Frischmann to carry out daily, thorough cleaning that follows national guidance and is compliant with the COSHH Policy and the Health and Safety Policy.

 

Additional cleaning will take place throughout the day of all touch points including door handles, tables, toilets etc

 

All classes to have cleaning kits to clean tables, touch points etc throughout the day.

 

Cleaner employed at mid-day to clean all shared areas, toilets, staff room, lounge, Kitchen.

 

The SBM supported by PFI arranges enhanced cleaning to be undertaken where required – advice about enhanced cleaning protocols is sought from the local HTP.

 

(c) Ill health Staff, visitors, pupils, contractors, parents Staff are informed of the symptoms of possible coronavirus infection, e.g. a cough, difficulty in breathing, high temperature, loss of, or change in, their normal sense of taste of smell (anosmia) (Added to list of symptoms May 2020) and are kept up-to-date with national guidance about the signs, symptoms and transmission of coronavirus.

 

Children who feel unwell whist in school will have their temperature taken immediately using a non contact thermometer

 

Any pupil or member of staff who displays signs of being unwell, coronavirus (COVID-19) symptoms, have a cough, fever, or has a loss of, or change in, their normal sense of taste of smell (anosmia), or difficulty in breathing, and believes they have been exposed to coronavirus seeks immediate medical advise.  They are advised to follow the https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance

which sets out that they must self-isolate for at least 7 days and should arrange to have a test to see if they have coronavirus (COVID-19). Other members of their household (including any siblings) should self-isolate for 14 days from when the symptomatic person first had symptoms.

 

Tests are now available for all keyworkers and their families.  From the 28th May 2020 all Children, including those under the age of 5 are also entitled to a test.  Blackheath Primary School is registered with the Employer Referral Portal for testing.  If staff and their families are unable to book a test School will book on their behalf. Further details can be found here https://www.gov.uk/guidance/coronavirus-covid-19-getting-tested

 

If a pupil displays symptoms whilst in school.  The parents of unwell pupils are informed as soon as possible of the situation by a relevant member of staff. Unwell pupils who are waiting to go home are kept in the meeting room where they can be isolated behind a closed door, and with appropriate adult supervision. Ideally, a window should be opened for ventilation. If it is not possible to isolate them in the meeting room, move them to an area which is at least 2 metres away from other people.

 

If unwell pupils and staff are waiting to go home, they are instructed to use the downstairs disabled toilets to minimise the spread of infection.  The toilets will be put out of use and tapped closed until the toilets are able to be cleaned and disinfected using standard cleaning products before being used by anyone else.

PPE should be worn by staff caring for the child while they await collection if a distance of 2 metres cannot be maintained (such as for a very young child or a child with complex needs).

Areas used by unwell staff and pupils who need to go home will be appropriately cleaned once vacated.  See the COVID-19: cleaning of non-healthcare settings guidance.

 

Any pupils who display signs of infection are taken home immediately, or as soon as practicable, by their parents – the parents are advised to contact NHS 111 immediately or call 999 if the pupil becomes seriously ill or their life is at risk.  They are also requested to get the pupil tested.

 

Any members of staff who display signs of infection are sent home immediately and are advised to contact NHS 111 immediately or call 999 if they become seriously ill or their life is at risk.  They advised to follow the https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance

which sets out that they must self-isolate for at least 7 days and should arrange to have a test to see if they have coronavirus (COVID-19).

If a member of staff has helped someone with symptoms, they do not need to go home unless they develop symptoms themselves (and in which case, a test is available). They should wash their hands thoroughly for 20 seconds after any contact with someone who is unwell.

(d) Confirmed Case of Covid- 19   All staff and pupils who are attending an education or childcare setting will have access to a test if they display symptoms of coronavirus and are encouraged to get tested.

Where the child, young person or staff member tests negative, they can return to their setting and the fellow household members can end their self-isolation.

If a staff member or pupil  tests positive, they should follow the ‘stay at home: guidance for households with possible or confirmed coronavirus (COVID-19) infection’ and must continue to self-isolate for at least 7 days from the onset of their symptoms and then return to school only if they do not have symptoms other than cough or loss of sense of smell/taste.  A cough or anosmia can last for several weeks once the infection has gone. The 7-day period starts from the day when they first became ill. If they still have a high temperature, they should keep self-isolating until their temperature returns to normal. Other members of their household should continue self-isolating for the full 14 days.

As soon as school becomes are aware of a confirmed case of Covid-19 we will contact the local health protection team. This team will also contact schools directly if they become aware that someone who has tested positive for coronavirus (COVID-19) attended the school – as identified by NHS Test and Trace.

The health protection team will carry out a rapid risk assessment to confirm who has been in close contact with the person during the period that they were infectious, and ensure they are asked to self-isolate.

Based on the advice from the health protection team, schools must send home those people who have been in close contact with the person who has tested positive, advising them to self-isolate for 14 days since they were last in close contact with that person when they were infectious. Close contact means:

  • direct close contacts – face to face contact with an infected individual for any length of time, within 1 metre, including being coughed on, a face to face conversation, or unprotected physical contact (skin-to-skin)
  • proximity contacts – extended close contact (within 1 to 2 metres for more than 15 minutes) with an infected individual
  • travelling in a small vehicle, like a car, with an infected person

 

The health protection team will provide definitive advice on who must be sent home.

 

Household members of those contacts who are sent home do not need to self-isolate themselves unless the child, young person or staff member who is self-isolating subsequently develops symptoms. If someone in a class or group that has been asked to self-isolate develops symptoms themselves within their 14-day isolation period they should follow ‘stay at home: guidance for households with possible or confirmed coronavirus (COVID-19) infection’. They should get a test, and if the test delivers a negative result, they must remain in isolation for the remainder of the 14-day isolation period. If the test result is positive, they should inform school immediately, and must isolate for at least 7 days from the onset of their symptoms (which could mean the self-isolation ends before or after the original 14-day isolation period). Their household should self-isolate for at least 14 days from when the symptomatic person first had symptoms, following ‘stay at home: guidance for households with possible or confirmed coronavirus (COVID-19) infection’

If we have two or more confirmed cases within 14 days, or an overall rise in sickness absence where coronavirus (COVID-19) is suspected we will work with our local health protection team who will be able to advise if additional action is required.

In some cases, health protection teams may recommend that a larger number of other pupils self-isolate at home as a precautionary measure – perhaps the whole site or year group. Whole school closure based on cases within the school will not generally be necessary, and should not be considered except on the advice of health protection teams.

In consultation with the local Director of Public Health, where an outbreak in a school is confirmed, a mobile testing unit may be dispatched to test others who may have been in contact with the person who has tested positive. Testing will first focus on the person’s class, followed by their year group, then the whole school if necessary, in line with routine public health outbreak control practice.

(e) Spread of infection Staff, visitors, pupils, contractors, parents Spillages of bodily fluids, e.g. respiratory and nasal discharges, are cleaned up immediately in line with the bodily spillage procedure, using PPE at all times.

The ‘catch it, bin it, kill it’ approach continues to be communicated to children through class assemblies, PSHE.

 

Younger children and those with complex needs are helped with their respiratory hygiene and staff may need to wear PPE.

 

Bodily spillage kits are available in all classrooms.

Cleaning kits are available in all classrooms.

Parents are informed via letter not to bring their children to school or on the school premises if they show signs of being unwell and believe they have been exposed to coronavirus.  Parents encouraged to take their child for a test.

Parents/staff to inform school immediately if they test positive for Covid – 19.

Staff and pupils do not return to school before the minimum recommended exclusion period (or the ‘self-isolation’ period). Parents encouraged to take their child for a test.

Parents/staff to notify the school if their child/they have an impaired immune system or a medical condition that means they are vulnerable to infections. As individual RA will need to be completed.

The school, in liaison with individuals’ medical professionals where necessary, reviews the needs of pupils/staff who are vulnerable to infections.

Pupils are required to come to school in uniform and parents are asked to ensure this is regularly washed.

Pupils required to come into school in PE kits on the day they will be doing PE.

Pupils pegs will be spaced out for their coats where possible.  Not all pupils to access pegs at the same time.

Pupils to only bring coats, water bottles, bags with essential items and lunchboxes into school. No unnecessary items.

(f) Poor management of infectious diseases Staff, visitors, pupils, contractors, parents Everyone is instructed to monitor themselves and others and look out for similar symptoms if a pupil or staff member has been sent home with suspected coronavirus.

 

Staff are vigilant and report concerns about their own, a colleague’s or a pupil’s symptoms to the Headteacher’s or SBM.

 

The school is consistent in its approach to the management of suspected and confirmed cases of coronavirus.

 

The Headteacher’s or SBM is informed by pupils’ parents immediately once a pupil has tested positive for coronavirus.

 

Staff inform the Headteacher’s or SBM immediately once a pupil has tested positive for coronavirus.

 

The SBM monitors the cleaning standards of school cleaning contractors and discusses any additional measures required with regards to managing the spread of coronavirus.

(g) Lack of communication Staff, visitors, pupils, contractors, parents School to keep staff, pupils and parents adequately updated about any changes in relation to guidance/procedures around coronavirus
(h) Disruption to the running of the school and exams Staff,  pupils,  parents The school adheres to and keeps up-to-date with the latest local and national advice about school closures – advice is sought from the local HPT or DfE helpline where required.
(i) Emergencies Staff, pupils, parents Staff to ensure emergency contact details are up-to-date, including alternate emergency contact details, where required.

 

Pupils’ parents are contacted as soon as practicable in the event of an emergency.

 

Office staff to ensure all pupils on site have 2 WORKING emergency contact numbers..

 

The school has an up-to-date First Aid Policy in place which outlines the management of medical emergencies – medical emergencies are managed in line with this policy. Gloves, aprons and masks should be worn when dealing with a medical emergency where 2M’s distance can not be observed.

 

All staff made aware of the new guidance from the UK Resuscitation Council around the changes to CPR practices.

 

All staff advised to watch the link below video.

https://www.resus.org.uk/media/statements/resuscitation-council-uk-statements-on-covid-19-coronavirus-cpr-and-resuscitation/covid-community/

 

(j) Managing Entrance and Egress Staff, pupils, parents Year groups to arrive and depart from school at different times.  Those families with children from more than one year group to bring both children at the same time at wait in a designated area of the playground.

 

Only one member of a family to drop off children (unless families have no alternative than to bring siblings).

 

Staff encouraged to leave site by 4.00pm in order for thorough cleaning to take place daily unless there is a specific directive e.g. staff meeting.

 

Staff asked to maintain 1M + distance when arriving and leaving the building and whilst in the building.

 

Staff asked to maintain 1M + distance when receiving and dismissing pupils. Cones/floor markings will be used to support parents and staff for distancing upon handovers. If a child is unwilling to leave a parent the staff will be unable to assist. Parents may wish to calm the child and attempt re-entry through school office. Again unaided by staff.

 

EYFS children and those children with SEND who are unwilling to enter schools will be assisted by staff if deemed safe to do so and PPE may be worn.

 

Children who refuse to cooperate whilst in school and put staff at additional risk will be at risk of exclusion. The schools separate Behaviour and Exclusions Policy will be followed (whichever Policy is most appropriate.

 

Parental queries will be dealt with over the phone or via email where possible.  Not at the beginning and end of the school day.

(k) Class sizes and layout Staff, pupils Classes to have no more than 30 children in them.

Children Year 1 – Year 6 to work on tables facing the front of the class.  Children to use the same table each day where possible.

EYFS to sit on spots on the carpet.

A one-way system to be introduced in all classrooms and in corridors

Rooms to be accessed directly from outside where possible.

Doors onto corridor only to be used to access toilet facilities.

Children to use the same classroom or area each day, with a thorough cleaning of the rooms at the end of the day.

 

Tables, touch points to be cleaned throughout the day by TA/Teacher.

(l) Social Distancing   Staff and children reminded to stay 1M + apart where possible.  Signage displayed on playground and around school.  Markers/tape to be used where needed.

Children to only mix in year groups, 90 max (Year 4).  Children and staff to stay away from other people and groups where possible.

Children are in the same groups at all times each day, and different groups are not mixed during the day, or on subsequent days

 

The same teacher(s) and other staff are assigned to each group and, as far as possible, these stay the same during the day and on subsequent days where possible and where staffing allows.

 

Staggered breaks to ensure that any circulation routes used have a limited number of pupils using them at any time

 

Staggering access to the playground at lunchtime. Children to be brought their lunch in their classrooms and timeslots/areas allocated for use of the playground/field.  Reception to have lunch in the hall.

 

Limiting the number of children who use the toilet facilities at one time.  Only one Male and Female from each class to access the toilet facilities at anyone time. Each year group to use its own toilets.

Contact sports avoided.

 

(m) Sharing of Resources   Classrooms have access to their own resources.

Equipment not needed to be removed where possible or do not use signage/tape displayed.

Children to be provided with their own stationary, Year 1-6.  Children will be given daily reminders to only use their own stationary and not to share with other children.

 

Items used infrequently to be shared across year group. Paints, pencil crayons etc

 

Within Early Years toys/equipment may be shared but within smaller groups of children and resources are disinfected at the end of every day and between sessions in nursery.

All classrooms to have their own first aid, cleaning materials, bodily spillage kits and PPE

Rota to be put in place for outdoor equipment.  One year group to access each week.

Wet play games are not to be used.

Sports equipment to be thoroughly cleaned between each use

Other shared equipment (keyboards to be cleaned thoroughly between each use

(n) Shared spaces   Classrooms will not be shared between year groups

Assemblies to take place in classrooms/classes

 

Toilets used by single year group only.  Children asked to wash hands on the way back from the toilet.

 

Lunch will be served in classrooms apart from Reception who will eat in the hall.  Tables will be cleaned by Lunchtime Supervisors.

 

Shared entrances/exits will be cleaned on a regular basis.

 

Children to access classrooms via learning hubs where possible.

 

Breaks/lunchtime access to playground to be staggered.

 

Cleaning kits to be available in all areas, out of reach of children for regular cleaning of equipment for example, photocopier, telephones, computers etc

 

Lounge to be used by KS1 and EYFS staff and staffroom by KS2 staff at breaks and lunchtimes.

 

(0) Visitors   There will be no unnecessary visitors allowed access into the building.

 

Statutory/essential Service visits will where possible be conducted at the beginning or end of the school day.

 

Meeting with other professional will take place virtually where possible.  Meeting that are unable to take place virtually, social worker visitors must  wash their hands with soap or alcohol-based sanitiser (that contains no less than 60 percent alcohol) and follow infection control procedures in accordance with the DfE and PHE’s Guidance at regular intervals, including when they enter and exit the building. Further guidance on hand washing can be found at https://www.nhs.uk/live-well/healthy-body/best-way-to-wash-your-hands/

 

Contact details will need to be provided by all visitors in order to comply with track and trace.  Details inputted and stored on VPASS

 

Supply staff, peripatetic staff, Speech and Language specialists, etc able to visit school and work with different groups of children.

 

Governors are able to visit school if they cannot fulfil their duties online.

 

All visiting staff reminded to remain 1M + from other staff and children where possible.

 

Visitors to read and sign a declaration regarding Covid 19 on VPASS when they sign in.

(p) Physical Environment/Ventilation Staff, pupils Ventilate all spaces using natural ventilation where possible.

 

Open windows, prop open doors where possible.

 

Employers must, by law, ensure an adequate supply of fresh air in the workplace and this has not changed.  Good ventilation can help reduce the risk of spreading coronavirus.

The risk of air conditioning spreading coronavirus (COVID-19) in the workplace is extremely low.

Nursery staff can continue air conditioning/heating system as normal.

Stand alone fans maybe used.

Also consider if you can improve the circulation of outside air and prevent pockets of stagnant air in occupied spaces. You can do this by using ceiling fans, desk fans or opening windows.  https://www.hse.gov.uk/coronavirus/equipment-and-machinery/air-conditioning-and-ventilation.htm

Increase the frequency of emptying bins.  Bins to be emptied in the morning, at lunchtime and at the end of the day.

 

Bins to have bin liners in them for ease of emptying.  Gloves to be worn when emptying bins.  Hands to be washed after emptying.  Lidded bins would result in children touching lids and could in fact spread infection.

 

Lidded pedal bins in staff and visitors toilets

 

Caretaker to clean frequently touched areas mid morning, including all door handles.

 

Additional cleaning will take place at lunchtime.  All toilets will be cleaned along with shared areas, lounge, staffroom.

 

No hand driers in the school building.

 

(q) Staff unable to work   From 1 August, the government will pause shielding unless the transmission of COVID-19 in the community starts to rise significantly, current advice on shielding

You may still be at risk of severe illness if you catch coronavirus, so continue to take precautions.  If you are extremely clinically vulnerable or clinically vulnerable or live with someone who is clinically vulnerable you should wash your hands regularly, avoiding touching your face and keep 2 metres away from people outside of your household or bubble wherever possible and i at least 1 metre with protective measures in place.

The majority of pupils and staff will be able to return to school. You should note however that:

·       a small number of pupils will still be unable to attend in line with public health advice because they are self-isolating and have had symptoms or a positive test result themselves; or because they are a close contact of someone who has coronavirus (COVID-19)

if rates of the disease rise in local areas, children (or family members) from that area, and that area only, will be advised to shield during the period where rates remain high and therefore they may be temporarily absent.

 

Staff members who refuse to return to work will be dealt with on a case by case basis in conjunction with HR advice.

 

Individual Risk Assessments put in place for those members of staff who require them.

Individual Risk Assessments put in place for children who require them

 

Staff who wish to may wear face coverings are able to do so.

Consideration is taken around staff who are considered to be more at risk, for example BAME, gender.

(r) Premise Management Staff, pupils Statutory checks and essential building servicing to continue.

All PPM has continued whilst the school has been partially open

Servicing/checks to be completed where possible when staff and children are not in school.

Reassurance from providers the appropriate social distancing and hygiene practices will be adhered to at all times whilst on site.

 

https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-social-distancing-in-education-and-childcare-settings/coronavirus-covid-19-implementing-social-distancing-in-education-and-childcare-settings

Breakdown of services/machinery will be accessed on a case by case basis.

 

Additional actions taken to manage this risk
No. Action required Action target date Person responsible Notes Comments Date completed
1.          

 

 

Notes of ongoing issues or concerns relating to this assessment.  
Government advice is changing daily.  While this risk assessment is relevant today, tomorrow it may need updating. Therefore, this document will be updated in the light of any guidance changes and re-circulated to staff.

 

Version 5 Risk Assessment updated following Reopening guidance published on 2nd July.  RA shared with Unions, School improvement Advisor and Clearwater Risk Management.